FUSUN Users Network Bylaws


Draft 4/16/03

Article I - Name

The name of this Society for Computer Applications in Radiology (SCAR) special interest group shall be the FUJI Synapse Users Network, hereafter referred to as “FUSUN.”  FUSUN is an independent Synapse User Group, formed under the auspices of SCAR.

Article II - Purpose

The purpose of the FUJI Synapse Users Network (FUSUN) will be:

1.       to facilitate communication of FUSUN members and Fuji relating to the use of Synapse.

2.       to provide Fuji with direction concerning product enhancement and maintenance.

3.       to create an environment that will afford SYNAPSE Users a forum to exchange ideas and recommend solutions from their PACS colleagues throughout the world.

 Article III - Membership and Voting 

1.       Membership is open to any organization that is a licensee of SYNAPSE, actual users, or soon to be users of Fuji SYNAPSE System in good standing that will support the purpose of the FUSUN.

2.       Membership is by organization, allowing the organization to designate a physician, PACS administrator or other employee representative to attend the meeting.  The organization must name a primary representative and may name up to 5 alternate representatives.  Changes in institutional representatives must be submitted in writing and approved by SCAR.

3.       Active status in the FUSUN entitles a member to receive FUSUN mailings and to vote at FUSUN meetings.

4.       Each active member organization present at the meeting will be entitled to one (1) vote on matters brought before the members.  Five percent (5%) of the active members will constitute a quorum.

5.       Employees of a member organization will have the right to hold office.

6.       There will be no limit on the number of individuals from a member organization that are allowed to participate in FUSUN meetings.

7.       The annual membership fee will be $200 per member organization; $100 per SCAR Institutional Member

8.       The FUSUN officers on an annual basis will review the membership guidelines and the membership fees.

Article IV - Policy and Procedures

  1. The FUSUN will be non-profit and self-governing under the auspices of SCAR.

  2. Members, member representatives and attendees must adhere to the objectives and charter of the FUSUN.   

Article V - FUSUN Officers

The Executive Committee of the FUSUN will consist of the following officer positions:

  • Chairperson

  • Chairperson-Elect

  • Past Chairman

  • Secretary/Treasurer

Duties of each are as follows:

  Chairperson:

Overall responsibility for the continued functioning of the FUSUN

Plan and preside at all meetings of the FUSUN and its officers

Exercise general supervision over the activities of the FUSUN

Maintain communications with FUSUN members, Fuji, and other product user groups  

Chairperson-Elect:

In the absence of the Chairperson, perform all responsibilities of the Chair.  Assume any responsibilities delegated by the Chair.  The Chairperson-Elect automatically becomes Chairperson on July 1 following his/her term as Chairperson-Elect.

Immediate Past Chairperson:

In the absence of the Chairperson and Chairperson-Elect, perform all responsibilities of the Chair.  The immediate past chairman shall be the primary liaison between all committees and tasks forces and Executive Committee

  Secretary/Treasurer:

Prepares minutes/record of all educational meetings of the FUSUN

 Oversees the following administrative functions:

Prepares minutes of all group business meetings and conference calls

Record attendance at meetings and determine if a quorum exists

Maintain a roster of active and inactive members and a current mailing list containing membership information

Update the FUSUN Charter as necessary

Mail meeting announcements to current members

Receive and disburse all FUSUN funds

Maintain financial records and report on the financial condition of the FUSUN in accordance with the Executive Committee, the SCAR Board of Directors, and the SCAR Treasurer.

 

Vacancies:

A vacancy in any office position will be filled by special appointment of the Chair.

  Elections:

  • Elections of new officers will be conducted at the annual meeting, coinciding with the SCAR annual meeting and will serve for two years beginning July 1.

  • Nominations for elective office will be presented to the membership from the nominating committee and the floor. Each nomination must be accompanied by a statement from the nominee of his or her willingness to serve if elected.

  • The recommended slate of officers shall be elected by a simple majority vote of attending member organizations then submitted to the Chairman of the SCAR Board of Directors for official appointment.

  • Every individual is eligible to serve for office.

  • No member may hold two (2) offices simultaneously.

  • Any officer may be removed from office for just cause as simply evidenced by two-thirds (2/3) majority vote of those present at a FUSUN meeting.

An Fuji liaison to the Executive Committee is to be appointed by Fuji Medical, Fuji Corporation.

Article VI - Meetings

One-day FUSUN educational meetings will be held at least once a year at the SCAR annual meeting.

Article VII - Amendments

Proposed Amendments to this FUSUN Charter will be submitted in writing to the Chairperson by any active member of the FUSUN.

Approval of Amendments will be constituted by a simple majority vote of the FUSUN members present and voting.

Benefits of membership include, but are not limited to the following:

  1.  A vehicle to help other users to solve problems.  This will occur through forums, e-mail lists, educational services on both an informal and formal basis.

  2.  Provide input to vendor on acute problems with the current version and prioritized lists for future products.  The user group will be responsible to organize, prioritize and present this list to the vendor for consideration.

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